We will post important document below. Please download a copy of these if you do not have one.
Welcome to our Policies & Announcements web page. Click on the title below to find out more about our various processes at UME Prep. We hope this answers any questions you may have.
State law allows exemptions to the compulsory attendance requirements for several types of absences if the student makes up all work. These exemptions can include the following:
Student must submit a note from the health-care provider within three days of a student’s return to campus if it was a medically related absence.
Excused and Unexcused Absences
When a student must be absent from school, the student—upon returning to school—must bring a note signed by a parent or physician that describes the reason for the absence. We must receive notes from a parent or physician in the attendance office within three days of the absence to be accepted. If the note is not filed with the school’s attendance clerk within the allotted time, the student’s absence will be classified as unexcused. Unexcused absences can negatively impact the student’s work ethic, grade, impose academic penalties, cause the student to lose credit for the affected class (as described below), or subject him or her to other disciplinary actions, up to and including dismissal from or inability to re-enroll in the academy. You may also submit notes via email to firstname.lastname@example.org.
In general, student absences resulting from circumstances not under the discretionary control of the student or his or her parents (e.g., sickness, a death in the family, etc.) will be considered excused, as required or permitted by law, while those resulting from decisions that are under the discretionary control of the student or his or her parents (e.g., attendance at a professional sporting event, a family vacation) will be considered unexcused, although the school’s administration may choose to excuse such discretionary absences provided that (a) the school is informed in advance of the reasons for the planned absence and (b) the circumstances surrounding the absence are deemed sufficiently extraordinary to justify the discretionary absence. Nevertheless, for the reasons given immediately above (see “The Importance of Regular Attendance”), the administration is disinclined to grant such excuses often or freely. In such cases, the student’s parents may submit a written request that the absence be excused using the Extended Excused Absence Request form which can be obtained from the Attendance Clerk. This request must contain the parent’s justification for requesting that a discretionary absence be excused. Such requests should be submitted to the attendance clerk who will bring them to the attention of the administration, which in turn will determine the status of such requests on a case-by-case basis. In no case may discretionary (or elective) absences in excess of 10 consecutive days be excused. We will then inform families of the administration’s decision and supplied a copy of this policy for reference.
Attendance Times: We take attendance each period of the school day and record it for the state each day at 9:30 a.m. The state bases funding on daily attendance figures.
Reporting Absences: If an absence is unavoidable, a parent/guardian should e-mail UME Prep at email@example.com, or call the school at (214) 445-6243 before 10:00 a.m. on the date of the absence with the reason for the student’s absence. Providing student name, date, grade level in the subject line is sufficient. Example: Johnny Student, 3rd Grade, Absent Sept. 4 – Illness.
Consequences of Absences:
Students are tardy if they are on campus but not completely inside their assigned classroom when the tardy bell rings signaling the beginning of the relevant class. A student who is more than 15 minutes late for a class is considered absent from that class rather than tardy.
Students who arrive tardy must obtain a tardy pass from the office before attending the relevant class. We excuse students who are tardy because a school staff member has detained them provided the staff member who detained them supports their excuse; the staff member in question may communicate that excuse in writing, face to face, or via e-mail. We do not record excused tardies.
Since tardies interfere with the school’s ability to create a safe and orderly environment conducive to learning, we treat tardies as misconduct, and will address them guided by the following framework.
Consequences of Tardies:
The Academy may close because of bad weather or emergency conditions. When such conditions exist, the superintendent will make the official decision concerning the closing of the district’s facilities. When it becomes necessary to open late, to release students early, or to cancel school, district officials will post a notice on the district’s website, Facebook, School Connect, and Twitter accounts, and notify the following radio and television stations:
In the case of inclement weather such as snow or ice, due to the large nature of UME Prep’s enrollment boundary and a large portion of the student body coming primarily from six districts, UME Prep will largely make its decision to cancel school based on the following districts: Arlington ISD, Cedar Hill ISD, Dallas ISD, Duncanville ISD, Grand Prairie ISD, and Mansfield ISD.
We expect to make decisions to close school for the day by 6:00 a.m. so that families and staff can plan accordingly.
From time to time, parents express interest in observing their child’s classes at work. UME Preparatory Academy welcomes parent classroom observations and applauds the commitment to parental involvement in education that the desire to observe represents. However, because our model has fewer instructional hours per week and because we wish to provide all our students with the best instruction we can, we want to do such observations in a way that will not detract from the quality of instruction taking place in our classrooms. While we recognize and wish to honor the desire of parents to have first-hand knowledge of their child’s experiences in the classroom, we also feel keenly the responsibility to provide all of our students, the overwhelming majority of which will not be the children of any one parent or set of parents, a classroom environment that is as free as we can make it from whatever might distract from their learning experiences.
Procedures and Protocols
In order to protect all of our students, (and, in some cases, to comply with legal requirements) parents will be required to undergo a criminal background check and/or sex offender registry search before being allowed to spend time in classrooms while the school is in session. Also, parent visits to the classroom will need to be approved in advance to avoid unnecessary disruptions such as over-crowding in the classroom or distracting parent-child interactions. Parents wishing to observe their child’s class(es) in action will need to complete a Parent Observation Request form, which includes supplying the information and permission necessary to conduct a criminal background check and/or sex offender registry search. In the interest of protecting the privacy of all students in the classroom, the “Parent Observation Request” form also will include a confidentiality agreement that prohibits parents from discussing with others what they observe concerning other students in the classroom, except when there exists a clear educational need to know.
The academy’s administration, in consultation with the relevant classroom teacher(s), retains both the responsibility and the authority to determine when and how often a parent may visit his or her child’s classroom(s). Requests to visit classrooms other than those occupied by the child(ren) of the requesting parent will not be approved, nor may parents visit a class during STAAR or other major accountability or achievement testing days.
While present during a class in session, parents should refrain from communicating with either the instructor or any of the students in the class, including their own children, without the express approval of the instructor.
Framework for Estimated Average Hours of Homework Per Week: As a general rule, the following guidelines are good faith estimates only and, as such, are meant to aid parents as they oversee their child(ren)’s work at home. It should be noted that homework times can and do vary based on ability/work ethic of the student, previous educational attainment by the student, relative difficulty of the coursework, etc. These times reflect a pronounced bias toward English and math from the earliest grades since these two courses are instrumental in the building of a sound academic foundation early in a student’s academic career. These times level out in high school where the Academy assumes a more equalized approach to each of the respective disciplines.
*Homework is to be divided as evenly as possible between reading and writing (composition).
Please Note: Pickup and car line procedures for 2014-2015 have changed.
School Administration has assigned parking areas for faculty, staff, parents, students, and visitors. You may also locate the map on the Contact Us page of our website.
For the safety of all, we highly recommend parents pick up their student(s) in the car line.
Please help keep car line efficient and safe. If you have students in multiple grades, please wait until the oldest student is released prior to picking up your students (e.g. You have students in grades 3, 5, & 7. Your pick up time is 2:00 p.m.).
It is important that you keep with the staggered pick-up time in order to keep the line moving. We will not release Group 2 until after 2:00 p.m. If Group 2 parents arrive earlier than 2:00 p.m., we will ask you to drive around again.
Parents who need to park their car and pick up student(s) or who need to go to office between 1:50 p.m. and 2:15 p.m.:
We ask all families make preparations to pick up their child(ren) between 1:50-2:15 p.m. in order to allow our staff members to resume their other responsibilities.
Key Point: Please do not allow the entry to be clogged prior to these times.
After School Study Hall Policy:
Timeframe & Fees: The after school study hall period will be from 1:50-3:15 p.m. Families will be charged $3.00 per day per child ($10.00 max per family) whether they stay part of the time or the full time. Period officially begins at 2:15 p.m. (unless carpool delay). Parents who arrive late to pick up their child will be charged a late fee of $5.00 per student (3:16-3:30 p.m.). Habitual lateness will involve revocation of study hall privilege for student. Cash or checks made payable to UME Prep are acceptable forms of payment.
Blocks of Time: Parents may sign up for the Study Hall on a regular basis by purchasing a “block” of prepaid time either ten days ($30.00) or 30 days ($90.00) (an average athletic season). Before the “block” of prepaid time is completely used, parents will be advised to send in a check for a new “block” of time.
After School Study Hall Information:
We understand that occasionally a driver who is not on an approved list may need to pick up child(ren). In these instances, the affected parents or car pool drivers should e-mail us at firstname.lastname@example.org to provide us with the following information:
The e-mail should look something like the following:
My name is Will E. Makeit and I authorize Nada Chance to pick up my children Cani Makeit (6th) and Didi Makeit (7th) today, (insert date). Please place Mrs. Chance on my approved list. She can be reached at (817) 555-4444 should you need to contact her.
In addition, the person that shows up will need to have the official carpool placard or a valid driver’s license to show proof of identity.
Highly Qualified Teachers (No Child Left Behind Act): The federal No Child Left Behind (NCLB) legislation requires that schools report the percentage of teachers who are considered highly qualified as defined by NCLB, as well as the percentage of classes taught by highly qualified teachers. View a report of the percentage of highly qualified teachers online.